Guide for trusts, temples & mandals
Donation receipt format for Indian trusts and mandals
A proper donation receipt builds donor trust and keeps your books clean. Here is the exact format to follow, what every receipt must contain, and how to generate digital receipts on your phone in seconds.
What every donation receipt must include
- Trust or organisation name, address and registration number
- Unique receipt number for every donation
- Donor name (and phone or email for digital delivery)
- Amount in figures and in words
- Date of the donation
- Payment mode — cash, UPI, bank transfer, cheque or card
- Purpose or event the donation is for
- Signature or digital authorisation of the trustee
Sample donation receipt format
Shree Ganesh Utsav Mandal
Reg. No. MH/2024/12345 · 12, MG Road, Pune, Maharashtra 411001
Thank you for your valuable donation 🙏
This is the exact receipt style Utsav Seva generates for every donation — numbered, branded with your trust's name, and saved permanently in your dashboard.
Extra fields for 80G donation receipts
If your trust is registered under Section 80G of the Income Tax Act, the receipt must also carry:
- PAN of the trust or institution
- 80G registration / approval number and its validity
- Form 10BE details for donor tax deduction claims
Read our detailed guide on 80G donation receipts.
Skip the format — generate receipts instantly
Instead of maintaining a Word or Excel format, enter the donor name and amount in Utsav Seva. A correctly formatted, uniquely numbered receipt is created instantly, shareable on WhatsApp in one tap, and safely stored for your records and reports.
Frequently asked questions
What should a donation receipt include in India?
The trust's name, address and registration number, donor name, amount in figures and words, date, a unique receipt number, payment mode and purpose. 80G receipts additionally need the trust's PAN and 80G registration details.
Is a digital donation receipt valid?
Yes. A uniquely numbered digital receipt with the trust's details is a valid record, and can be shared on WhatsApp or email immediately.
How do I create a donation receipt on my phone?
In Utsav Seva, enter the donor name and amount — the receipt is generated instantly with your trust's branding and can be sent to the donor's WhatsApp in one tap.